Enrolment


Essex Heights Primary School (EHPS) is a Victorian government primary school for Prep to Year 6 students. EHPS has an official enrolment ceiling applied by the Department of Education & Training (DET), which ensures that a place is provided for students for whom EHPS is their designated neighbourhood school (the school that is nearest “in straight line distance” to a student’s usual/permanent residential address). Please check this indicative map to determine if EHPS is your neighbourhood school, or call the School Office to check if your address meets this criteria. If EHPS is not your neighbourhood school, enrolment is at the discretion of our Principal in accordance with our enrolment policy.

Enrolment documentation is submitted from the beginning of the school year prior to entry. We are currently accepting enrolments for entry in 2019.

 

Prep Enrolment

A child must be five years of age by 30th April of the year they start primary school to be eligible for enrolment in a Victorian Government School. Your child must be at school in the year that they turn six years of age (this is the compulsory school starting age). EHPS has capacity to offer four Prep classes each year, which is approximately 80 children. If EHPS is not your neighbourhood school, it is the responsibility of parents/guardians to ensure that they have another school selected for Prep entry should a place not be available at EHPS because enrolments received exceed the places available.

Prep 2019:  If enrolment in Prep 2019 is required, please contact us as soon as possible. There is only one more opportunity for incoming Preps to participate in our School Transition Program

Prep 2020:  Prep enrolments for entry in 2020 will be accepted from the beginning of the 2019 school year, and should be submitted by Friday 31st May 2019 to assist our planning and preparation for the coming year and enable participation in our School Transition Program. 
 

Children not born in Australia

If enrolment is sought for a child who was not born in Australia you may be required to enrol via the International Education Division of the Department of Education & Training, depending on the visa held by the child. Please advise the child's residential status in Australia (permanent or termporary) and the visa sub class number advised on their Visa Grant Notice when enquiring about enrolment.


Students from language backgrounds other than English are eligible to attend the intensive English program at Blackburn English Language School (BELS) if they are:

  • aged between 5 and 18 years; and
  • a permanent resident of Australia; or
  • the holder of an eligible temporary resident visa in Australia; and
  • have been in Australia less than six months
The BELS program is two full time terms. We strongly recommend eligible students complete the BELS program, as it is our experience that students will transition more successfully into mainstream primary school. IF EHPS is the neighbourhood school of the child, then their place at EHPS is guaranteed on completion of the BELS program.

 

Short Term Enrolment

Children in Australia on a tourist visa (or similar) may be eligible for short term (temporary) enrolment, subject to availability in the required year level. Please note the following: 
  • A child's date of birth determines which year level they are placed in. A place at EHPS can only be offered if there is space in the required year level.
  • Tuition at EHPS is in English, so the child needs to have English language ability that will allow them to communicate with their teachers and other students, and comprehend at their year level. There are no extra support services available for short term students.
  • Uniform is required at EHPS.
  • If the child is enrolled through the IED program, the cost of any activities/excursions/incursions that occur during the period of enrolment must also be paid by parents/guardians.
  • There will be no report prepared for short term enrolment. A confirmation of enrolment can be provided if required.
When enquiring about short term enrolment, please advise:
  • the child's full name
  • date of birth
  • visa subclass number
  • residential address when in Melbourne; and
  • dates of enrolment
Most short term enrolments are applied for through the International Education Division (IED) - click here. We will advise if this is the case when you enquire about short term enrolment. If application via IED is required, please ensure that you have confirmation from EHPS that a place can be offered before commencing the application process; allow a minimum three months before the enrolment is required for the IED and school enrolment processes. 

Enrolment Process:

Contact our School Office to enquire about enrolment. If phoning our Office, please call between 9.30am and 2.30pm Monday to Friday, during school terms - phone 9807 4944.

We offer school tours for those interested in entry in the upcoming year. Attendance on a tour is not compulsory, but recommended. Tours for entry in 2019 are on Fridays at 9.30am, and will be available until the end of November 2018. Please contact our Office to book as places on tours are capped. An enrolment pack is offered at the conclusion of the tour.

If enrolment is offered by EHPS, you will be provided with an enrolment pack which contains the enrolment forms and information about the school. 
The completed enrolment forms (EHPS Student Enrolment, Student Learning Needs, and Medical Details forms) must be submitted with the following documentation; we need to sight the original documentation, so please bring the original documents with you, and a copy of the relevant information will be taken:

  1. Birth certificate (official Registry of Births, Deaths & Marriages certificate, not the ceremonial copy).
  2. Passport (if child was not born in Australia).
  3. Immunisation certificate:
    1. Australian Immunisation Register (AIR) certificate if the vaccination schedule for the child has been completed in Australia (not the records in a child’s maternal and child health book); OR
    2. If your child received vaccinations overseas, an Immunisation Status Certificate must be obtained from the City of Monash Council Immunisation Service (Monash Civic Centre, 293 Springvale Road, Glen Waverley).
  4. Residential address verification documentation (minimum three documents required):
    1. Contract of sale (unconditional) OR Lease document (minimum term of 12 months) for the child's permanent residential address; AND
    2. Utility bill (eg electricity, gas, or water); and/or
    3. Driver licence; and/or
    4. City of Monash rates notice.
  5. Immigration/Residency documentation (if child was not born in Australia):
    1. Visa Grant Notice from the Australian Government which provides visa details, including visa subclass number and expiry date
    2. Certificate of citizenship (if applicable)
  6. Copy of school report/s from previous 12 months (not applicable for children commencing in Prep; however, if starting in semester 2, please provide the semester 1 report)
  7. Asthma Managment Plan (if applicable)
  8. Allergy and/or Anaphylaxis Management Plan (if applicable)
  9. Court orders (if applicable)
  10. If EHPS is not your neighbourhood school:  Short statement explaining choice of EHPS, addressed to our Principal, Mr George Perini.

Shared Custody:  Where there is shared custody and a child lives with both parents, an additional form must be completed. Please let us know if this applies for your family so we can provide the relevant documentation.

On receipt of an offer of a place at EHPS, a
ll documentation must be supplied to the School Office before your application can be confirmed. Complete enrolment documentation must be provided a minimum of one week prior to the commencement date of the student; for placement in 2019, documentation must be received by the end of November 2018. A meeting with the Year Level Coordinator and other relevant staff prior to commencement may be requested to assist a child's transition to EHPS. Please note that our Office is closed during school holidays, so if enrolment is required at the commencement of term, then documentation must be received a minimum of one week prior to the end of the proceeding term. Enrolment confirmation will be advised by letter from the EHPS Principal.

 

Our School Office can be contacted by phone on 9807 4944 or email at essex.heights.ps@edumail.vic.gov.au and is open between 8.30am and 4.30pm Monday to Friday during school terms. If you have a query about enrolment, we ask that you contact us between 9.30am and 2.30pm.

 

 

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