Enrolment

 

Essex Heights Primary School (EHPS) is a Victorian government primary school for Prep to Year 6 students. EHPS has an official enrolment zone applied by the Department of Education & Training (DET), which ensures that a place is provided for students for whom EHPS is their designated neighbourhood school (the school that is nearest “in straight line distance” to a student’s usual/permanent residential address). Please check this indicative map to determine if EHPS is your neighbourhood school, or call the School Office to check if your address meets this criteria. If EHPS is not your neighbourhood school, enrolment is at the discretion of our Principal in accordance with our enrolment policy.


Enrolment can be submitted from the beginning of the school year prior to entry. We are currently accepting enrolments for entry in 2019.

 

Prep Enrolment

A child must be five years of age by 30th April of the year they start primary school to be eligible for enrolment in a Victorian Government School. Your child must be at school in the year that they turn six years of age (this is the compulsory school starting age). EHPS currently offers four Prep classes, which is approximately 80 children.


Prep enrolments for entry in 2019 should be submitted by the end of Term 2 2018 (Friday 29th June 2018) to assist our planning and preparation for the coming year and enable participation in the School Transition Program. Prep 2019 offers have been issued; if Prep 2019 enrolment is required, please contact us as soon as possible. If enrolments received exceed the places available, enrolments that do not meet the enrolment policy criteria will be offered the opportunity to be placed on a waitlist until the end of Term 3. At the end of the waitlist period, EHPS will advise in writing the status of your application; if a place cannot be offered, then the application for Prep entry will be withdrawn. If EHPS is not your neighbourhood school, it is the responsibility of parents/guardians to ensure that they have another school selected for Prep entry should a place not be available at EHPS.


Children arriving from overseas

If ongoing enrolment is sought for a child arriving from overseas you may be required to enrol via the International Education Division of the Department of Education & Training, depending on the visa held by the child when they arrive in Australia. Please advise the child's residential status in Australia (permanent or termporary) and the visa sub class number advised on their Visa Grant Notice when enquiring about enrolment.


Students from language backgrounds other than English are eligible to attend the intensive English program at Blackburn English Language School (BELS) if they are:

  • aged between 5 and 18 years; and
  • a permanent resident of Australia; or
  • the holder of an eligible temporary resident visa in Australia; and
  • have been in Australia less than six months.

The BELS program is two full time terms. We strongly recommend eligible students complete the BELS program, as it is our experience that students will transition more successfully into mainstream primary school.

 

 

Short Term Enrolment

Children in Australia on a tourist visa (or similar) may be eligible for short term (temporary) enrolment. Most short term enrolments are applied for through the International Education Division (IED) - click here. The visa subclass the child will be travelling on determines this. If application via IED is required, please ensure that you have confirmation from EHPS that a placed can be offered before commencing the application process; allow a minimum three months before the enrolment is required for the IED and school enrolment processes.


A child's date of birth determines which year level they are placed in. A place can only be offered if there is space in the required year level.


Tuition at EHPS is in English, so the child needs to have English language ability that will allow them to communicate and comprehend at their year level. There are no extra support services available for short term students.


Uniform is required at EHPS.


The cost of any activities/excursions/incursions that occur during the period of enrolment must be paid by parents/guardians.


There will be no report prepared for short term enrolment.


Please contact us if short term enrolment is required to determine if a place at EHPS can be offered.

 

 

Enrolment Process:

Contact the School Office to enquire about eligibility for enrolment. If enrolment is offered by EHPS, you will be provided with an enrolment pack which contains the enrolment forms and information about the school.

 

The completed enrolment forms (EHPS Student Enrolment, Student Learning Needs, and Medical Details forms) must be submitted with the following documentation; with the exception of the certified copy of a lease, bring the original documents and a copy will be taken:

  1. Birth certificate (official Registry of Births, Deaths & Marriages certificate, not the ceremonial copy).
  2. Passport (if child was not born in Australia).
  3. Immunisation certificate:
    1. Australian Immunisation Register (AIR) certificate if the vaccination schedule for the child has been completed in Australia (not the records in a child’s maternal and child health book); OR
    2. If your child received vaccinations overseas, an Immunisation Status Certificate must be obtained from the City of Monash Council Immunisation Service (Monash Civic Centre, 293 Springvale Road, Glen Waverley).
  4. Residential address verification documentation (three documents required):
    1. Certified copy of the Contract of sale (unconditional) OR Lease document (minimum term of 12 months) for the child's permanent residential address; AND
    2. Utility bill (eg electricity, gas, or water); and/or
    3. Driver licence; and/or
    4. City of Monash rates notice.
  5. Immigration/Residency documentation (if child was not born in Australia):
    1. Visa Grant Notice from the Australian Government which provides visa details, including visa subclass number and expiry date
    2. Certificate of citizenship (if applicable)
  6. Copy of report/s from previous 12 months 
  7. Asthma Managment Plan (if applicable)
  8. Allergy and/or Anaphylaxis Management Plan (if applicable)
  9. Court orders (if applicable)
  10. If EHPS is not your neighbourhood school:  Short statement explaining choice of EHPS.


All documentation must be supplied to the School Office before your application can be considered. Complete enrolment documentation must be provided a minimum of one week prior to the commencement date of the student. A meeting with the Year Level Coordinator prior to commencement may be requested to assist a child's transition to EHPS. Please note that our Office is closed during school holidays, so if enrolment is required at the commencement of term, then documentation must be received a minimum of one week prior to the end of the proceeding term. Enrolment confirmation will be advised by letter from the EHPS Principal.

 

Our School Office can be contacted by phone on 9807 4944 or email at essex.heights.ps@edumail.vic.gov.au and is open between 8.30am and 4.30pm Monday to Friday during school terms. If you have a query about enrolment, we ask that you contact us between 9.30am and 2.30pm.



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